Посольство:
2650 Wisconsin Ave., NW
Washington, DC 20007
Тел: (202) 298-5700


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Консульский
отдел:
2641 Tunlaw Rd., NW
Washington, DC 20007
Тел: (202) 939-8907


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Пресс-служба:

Website Instructions



Log in

  1. Go to http://www.russianembassy.org/user
  2. Enter your username and password.
  3. Click the "Log in" button (or just hit the Enter key).



Log out

  1. In the menu, go to Home/For staff/Log out.



Change your password

  1. In the menu, go to Home/For staff/Change password.
  2. Under "Password:", enter the new password.
  3. Under "Confirm password:", re-enter the new password.
  4. Click the Save button (nothing is saved until you do this).



Backup the website database

    Note: The database is the most important of two parts that need to be backed up for a complete backup of your website. The other part that needs to be backed up is the collection of all files, directories and subdirectories under your website's root directory. Of these, the most important are /sites/default (contains the photos and documents you have uploaded to your site) and /sites/all/themes/russia_bartik_2 (doesn't change very often and contains the files that control the layout and look of your website). The remaining files under the root directory are Drupal files.
  1. In the menu, go to Home/For staff/Backup database.
  2. Click the "Backup now" button.
  3. Click the Download button. A file like, for example, Embassy_of_Russia_to_the_US-2012-06-04T17-16-31.mysql, will be saved on your computer to the default download directory for the browser you are using. The file is not encrypted, so if it contains sensitive information, be careful about who has access to it (a process can be set up to create encrypted backups if this is required).



Backup the website files

    Note: Before you can do this you need to obtain an FTP login from your website's server administrator. This consists of a server address, user name and password. You also need an FTP program.
  1. Start your FTP program.
  2. Log in to your FTP account.
  3. Download your entire root directory and all files and subdirectories below it.



Find an article, page, event, media advisory, publication, etc.

  1. In the Search box in the upper right corner of the website, type text that is contained in the content item you are looking for. To search for an exact string of text, put it in quotes (just like using Google, except, unlike Google, words are only matched exactly, so, for example, "publication" will not match "publications").
  2. Click the Search button (or just hit the Enter key on your keyboard). A list of matches (if there are any) will appear.
  3. Click on the link for the content item you want.



Find a photo

  1. In the menu, go to Home/For staff/List content and terms/Photos.



Find an unpublished article, page, event, media advisory, photo, publication, etc.

  1. In the menu, go to Home/For staff/List content and terms/Unpublished content. A list of unpublished content (if there is any) will appear.
  2. Click on the title link of the content item you want.
  3. If you want to mark the content item as published, scroll down to "Publishing options", click on it, check "Published", and click the Save button. The content item will now be visible to visitors to the website.



Edit an article, page, event, media advisory, photo, publication, etc.

  1. Go to the content item (see "Find an article, page, event, media advisory, photo, publication, etc.").
  2. Click the Edit tab under the title.
  3. Make changes.
  4. Click the Save button (nothing is saved until you do this).



Using the WYSIWYG editing buttons

Here is an explanation for how to use the editing icons or buttons that appear above the Body text areas (listed in the order they appear, left to right):

  • Insert/edit image:
    1. Make sure the photo has already been added (if not, follow the steps under "Add a photo" to add it).
    2. Move the cursor to the point where you want to insert an image, and click the "Insert/edit image" button.
    3. In the dialog box that pops up, click the Browse button next to "Image URL".
    4. Wait a few moments for the Browser window to open and then single click on a file name to see the image. You can click on column headings such as Date to sort by that criteria.
    5. When you find the image you want, double click on its file name to return to the "Insert/edit image box."
    6. For "Alignment", select the desired option to align and frame the image.
    7. For "Width x Height", if you want the image to be smaller than its actual size, type a new width in the first box and blank out the second box.
    8. Click the Ok button.
  • Insert/edit link:
    1. Move the cursor to the point where you want to insert a link or select the text you want to make a link, and click the "Insert/edit link" button.
    2. For "Link URL", paste the URL of the link. Do not click the Browse button. If the link is external to the website, include the http:// part. If the link is internal to the website, enter only the part after http://www.russianembassy.org/, for example: page/important-visa-information.
    3. If "Link text" is blank, enter the text you want the user to click on to go to the link (otherwise it should be what you selected in step 1).
    4. Click the Ok button.
  • Bold: Select the desired text and click this button to make it bold.
  • Italic: Select the desired text and click this button to make it italicized.
  • Underline: Select the desired text and click this button to make it underlined.
  • Ordered list: To format one or more lines or paragraphs as a numbered list, select the lines or paragraphs and click this button.
  • Unordered list: To format one or more lines or paragraphs as a bulleted list, select the lines or paragraphs and click this button.
  • Headings: Select the desired text and click this button to make it a heading, choosing Heading 3 for most subtitles or headings. Use Heading 4 for subheadings or subtitles in teasers.
  • Preview: Toggles between WYSIWYG mode and editing mode. Click this button to see what the text will look like on the website.
  • Help: Gives a description for each button.



Add an article

  1. In the menu, go to Home/For staff/Add content/Article.
    Note: There is a little quirk in this version of Drupal that you shouldn't let confuse you: sometimes the words article and story are used interchangeably. They mean the same thing. So even though we are adding an article, the title of the page appears as "Create Story."
  2. After "Language:" select either English or Russian for the language of the article.
  3. Under "Title:", type or paste the title of the article.
  4. Under "Body:", type or paste the text of the article. Make sure there is one blank line after each paragraph by using the Enter key after paragraphs if necessary.
  5. To customize the short version of the text to appear on the home page (the "teaser"), position the cursor before the first character of the text, click the "Split summary at cursor" button, unselect "Show summary in full view" and type or paste the summary text in the new box.
  6. Under the "Vocabularies" tab, select the "General category" and "Layout position" for the article. To select more than one option in each box, hold down the Ctrl key (or Cmd key on a Mac) while clicking.
  7. If you want to change the post date for the article, scroll down the page, click the "Authoring information" tab, and, in the "Authored on:" field, enter the date like YYYY-MM-DD 12:00:00. For example: 2011-12-05 12:00:00 (always use 12:00:00 for the time if the time is unknown).
  8. Click the Save button (nothing is saved until you do this). You will now be shown a preview of the article (the article will not be published yet!).
  9. Proofread the article, and when everything looks good, click the "Edit" link under the title, scroll down, click "Publishing options" and select "Published".
  10. Click the Save button. The article should now appear in the selected layout position.
    Tips for Adding Subtitles and Links to Text

    If the body text includes a subtitle, surround it in HTML <h3></h3> tags like this:

    <h3>This is the text of the subtitle</h3>
    When you do this you must also scroll down to below the Body field, click on "Input format" and select "Full HTML."

    If the summary text includes a subtitle, surround it instead in HTML <strong></strong> tags like this:

    <strong>This a subtitle in an article summary</strong>

    To add a link to a web page in the text, use HTML <a></a> tags like this:
    <a href="http://(put the rest of the URL to the link here)">This is the text that you click to go to the link</a>
    For example, to have the text "our parent organization" link to the Parent Organization home page, you would insert this:
    <a href="http://www.parentorganization.org">our parent organization</a>
    For another example, to have the text "John Doe" link to his bio page, insert this instead of just "John Doe":
    <a href="/person/john-doe">John Doe</a>
    Notice that you omit the http://www.russianembassy.org part if the page is local to this website.



Add a photo

    Note: When uploading photos there may be problems with Safari (if so, use a different browser such as Firefox).
  1. In the menu, go to Home/For staff/Add content/Photo.
  2. Leave the title blank unless you have a specific title you want to give it (a blank title will automatically be filled in with the filename of the photo).
  3. Under "Image:", click the "Browse..." (or "Choose File") button, select the file and either double-click it or click the Choose button.
  4. Click the Upload button (you may have to wait a bit while the photo is uploaded). A thumbnail of the image should appear.
  5. Under "Photo galleries:", select which photo galleries, if any, you want the photo to be in. To select more than one photo gallery, hold down the Ctrl key (or Cmd key on a Mac) while clicking.
  6. Under "Photo credit:", type the name of the photographer.
  7. Under "Description:", type or paste a generic caption for the photo (if you later link the photo to an article you will be able to provide an additional caption specific to the photo in the context of that article).
  8. To add the date the photo was taken (important for sorting, etc.), scroll down the page, click the "Authoring information" tab, and, in the "Authored on:" field enter the date like YYYY-MM-DD 12:00:00. For example: 2011-12-05 12:00:00 (always use 12:00:00 for the time if the time is unknown).
  9. Click the Save button (nothing is saved until you do this).
    Note: This is also the easiest time to add the photo to an article or a page. Without leaving the page, follow the steps under "Add a photo or video (or Flickr photoset) to an article or page" below.



Add a video

    Note: Currently only YouTube.com videos or Flickr.com photosets can be added, but this can be expanded to include other video options if necessary.
  1. In the menu, go to Home/For staff/Add content/Video.
  2. In a separate browser tab (press Ctrl-T in Windows or Cmd-T on Mac), find and open the YouTube.com video that you want to add.
  3. Select and copy (Ctrl-C or Cmd-C) the title of the video.
  4. Go back to the "Add video" tab in your browser and paste (Ctrl-V or Cmd-V) the video title into the Title field. Going back and forth between your website and the YouTube.com site, copy and paste the information for the necessary fields as follows.
  5. Under "Video:", paste the YouTube.com URL for example: http://www.youtube.com/watch?v=JVpYEnYu7ok (the part of the URL before the & character, if it is present).
  6. Under "Description:", paste the description for the video (if there is one) from under the YouTube video (You may have to click "more" to select the entire description).
  7. To add the date for the video (important for sorting, etc.), scroll down the page, click the "Authoring information" tab, and, in the "Authored on:" field enter the date from the YouTube video like, for example,
    2011-12-05 12:00:00 (always use 12:00:00 for the time if the time is unknown).
  8. Click the Save button (nothing is saved until you do this).
    Note: This is also the easiest time to add the video to an article or a page. Without leaving the page, follow the steps under "Add a photo or video (or Flickr photoset) to an article or page" below starting with step 4.



Add a Flickr photoset

  1. In the menu, go to Home/For staff/Add content/Video.
  2. In a separate browser tab (press Ctrl-T in Windows or Cmd-T on Mac), find and open the Flickr.com photoset that you want to add.
  3. Select and copy (Ctrl-C or Cmd-C) the title of the photoset.
  4. Go back to the "Add video" tab in your browser and paste (Ctrl-V in Windows or Cmd-V on a Mac) the photoset title into the Title field. Going back and forth between your website and the Flickr.com site, copy and paste the information for the necessary fields as follows.
  5. Under "Video:", paste the Flickr.com URL for example: http://www.flickr.com/photos/[email protected]/sets/72157638359090943/
  6. Under "Description:", paste the description for the photoset (if there is one) from under the Flickr photoset title.
  7. To add the date for the photoset or the date of the event the photos were taken on (important for sorting, etc.), scroll down the page, click the "Authoring information" tab, and, in the "Authored on:" field enter the date for the Flickr photoset like, for example,
    2011-12-05 12:00 (always use 12:00 for the time if the time is unknown).
  8. Click the Save button (nothing is saved until you do this).
    Note: This is also the easiest time to add the photoset as a slideshow on an article or a page. Without leaving the page, follow the steps under "Add a photo or video (or Flickr photoset) to an article or page" below starting with step 4.



Add a photo or video (or Flickr photoset) to an article or page

  1. Make sure the photo or video has already been added (if not, follow the steps under "Add a photo" or "Add a video" to add it).
  2. Make sure the article or page has already been added (if not, follow the steps under "Add an article" or "Add a page" to add it), and make sure you know the name of the article or page to which you want to add the photo or video.
  3. Using the Search box, find the photo or video that you want to add to the article or page.
  4. At the bottom right of the photo or video item, after the description, you will see a link called "Add this media item to a node." Click the link.
  5. Under "Text node:" type some text contained in the title of the article or page. A list of content items containing that text will appear. Click the one you want.
  6. Under "Sort order:" type a number for order you want the photo or video to appear in the article or page. The video or photo with Sort order=1 will be the first item and will appear as a thumbnail in the teaser for the article if it appears of the home page of the website.
  7. Under "Caption:", type or paste the caption for the photo or video to appear in the article or page.
  8. Click the Save button (nothing is saved until you do this).
  9. You can now click on the link to the article or page to see how the photo or video is displayed.
    Note: You can either go to a photo, for example, and choose an article to link to it or start with an article and choose a photo to link to it. The first option is usually easier because you need to know the name of the content you are linking, and articles usually have more descriptive names (photos are often named something cryptic like DSC4218.JPG).



Designate one photo to be the thumbnail for the article teaser on the home page

  1. Go to the article or page and click Edit under the title.
  2. Click on the thumbnail below the main image (if there are multiple images) that you want.
  3. Edit the thumbnail link by clicking "Edit this link" in the upper right corner of the main image, and then click Edit to go to edit mode.
  4. Make sure the Sort Order is 1.
  5. Click the Save button (nothing is saved until you do this).
  6. If this doesn't cause the photo to be used in the teaser, make sure no other images are set to Sort order 1 (you can set all the others to 2 if their order is not important).



Edit the caption under a photo or video in an article or page

  1. Go to the article or page and click Edit under the title.
  2. Click on the thumbnail below the main image (if there are multiple images) of the item whose caption you want to change.
  3. Click "Edit this link" in the upper right corner of the main image, and then click Edit to go to edit mode.
  4. Under "Caption:" make changes you want.
  5. Click the Save button (nothing is saved until you do this).



Add a translated version of an article or page (translate an article or page)

  1. Go to the article or page you want to translate (see "Find an article, page..." above).
  2. Click the Translate tab (the article or page must have its Language set to English or Russian, not "Language neutral" for this tab to appear).
  3. In the Operations column of the row for the language you want to translate the article or page into, click "add translation".
  4. Under "Title:", replace the title text by typing or pasting the translated title of the article.
  5. Under "Body:", replace the body text by typing or pasting the translated text of the article. Make sure there is one blank line after each paragraph by using the Enter key after paragraphs if necessary. If the Body section is broken into a teaser and main body section, make sure to translate both sections.
  6. Click the Save button (nothing is saved until you do this).



Add a graphic link to the left sidebar of the home page

  1. In the menu, go to Home/For staff/Add content/Graphic link.
  2. Leave the title blank unless you have a specific title you want to give it (a blank title will automatically be filled in with the filename of the image).
  3. Under "Image:", click the "Browse..." (or "Choose File") button, select the file and either double-click it or click the Choose button.
  4. Click the Upload button (you may have to wait a bit while the image is uploaded). A thumbnail of the image should appear.
  5. Under "Graphic link layout position:", select the layout position and language version for this graphic link. To select more than one option, hold down the Ctrl key (or Cmd key on a Mac) while clicking.
  6. For "Link URL:", paste the URL to go to when the user clicks on this graphic link. Use the full URL starting with http:// if it as a link to a page on another website.
  7. Leave "Image width:" blank.
  8. For "Sort order:" select an order number, or just leave the default value of 1 (you can rearrange the order of graphic links later by following the steps below under "Change the order of graphic links in the left sidebar of the home page").
  9. Under "Caption:", Type or paste a caption if you want one to appear under the graphic link.
  10. Click the Save button (nothing is saved until you do this).



Change the order of graphic links in the left sidebar of the home page

  1. In the menu, go to Home/For staff/List content and terms/Home page graphic links.
  2. Click and drag the handles (shaped like a plus sign (+) or crosshairs) in the left most column of the graphic link you want to move, drag to the desired location and release the click. Repeat for any other graphic links you want to rearrange.
  3. Scroll down and click the "Save order" button at the bottom of the page (nothing is saved until you do this).



Add a page

    Note: A page is for static content that is constantly displayed on the website and may be linked to the website's menu. For time sensitive news type content, follow the instructions under "Add an article."
  1. In the menu, go to Home/For staff/Add content/Page.
  2. After "Language:" select either English or Russian for the language of the article.
  3. Under "Title:", type or paste the title of the article.
  4. Under "Body:", type or paste the text of the article. Make sure there is one blank line after each paragraph by using the Enter key after paragraphs if necessary.
  5. To customize the short version of the text to appear on the home page (the "teaser"), position the cursor before the first character of the text, click the "Split summary at cursor" button, unselect "Show summary in full view" and type or paste the summary text in the new box.
  6. Under the "Vocabularies" tab, select the "General category" (if applicable) and "Layout position" (if you want the page to appear as a teaser on the home page) for the page. It is not necessary to select anything for these. To select more than one option in each box, hold down the Ctrl key (or Cmd key on a Mac) while clicking.
  7. Click the Save button (nothing is saved until you do this).
    Tips for Adding Subtitles and Links to Text

    If the body text includes a subtitle, surround it in HTML <h3></h3> tags like this:

    <h3>This is the text of the subtitle</h3>
    When you do this you must also scroll down to below the Body field, click on "Input format" and select "Full HTML."

    If the summary text includes a subtitle, surround it instead in HTML <strong></strong> tags like this:

    <strong>This a subtitle in an article summary</strong>

    To add a link to a web page in the text, use HTML <a></a> tags like this:
    <a href="http://(put the rest of the URL to the link here)">This is the text that you click to go to the link</a>
    For example, to have the text "our parent organization" link to the Parent Organization home page, you would insert this:
    <a href="http://www.parentorganization.org">our parent organization</a>
    For another example, to have the text "John Doe" link to his bio page, insert this instead of just "John Doe":
    <a href="/person/john-doe">John Doe</a>
    Notice that you omit the http://www.russianembassy.org part if the page is local to this website.



Add a media advisory

  1. In the menu, go to Home/For staff/Add content/Media advisory.
  2. Under "Title:", type the title of the media advisory.
  3. Under "Body:", type or paste the text of the media advisory. Keep in mind that this header image will automatically appear above the title and text:
    Note: If the media advisory includes a subtitle, surround it in h3 HTML tags like this:
    <h3>This is the text of the subtitle</h3>
    When you do this you must also scroll down to below the body field, click on "Input format" and select "Full HTML."
  4. To customize the short version of the text to appear on the home page (the "teaser"), position the cursor before the first character of the text, click "Split summary at cursor" button, unselect "Show summary in full view" and type or paste the summary text in the new box.
  5. If you want to change the Post Date for the media advisory, scroll down the page, click the "Authoring information" tab, and, in the "Authored on:" field enter the date like YYYY-MM-DD 12:00:00. For example: 2011-12-05 12:00:00 (always use 12:00:00 for the time if the time is unknown).
  6. Click the Save button (nothing is saved until you do this). You will now be shown a preview of the media advisory (the media advisory will not be published yet!).
  7. Proofread the media advisory and when everything looks good, click Edit under the title, scroll down to click "Publishing options" and select "Published."
  8. Click the Save button. The media advisory should now appear on the website's home page.
    Tips for Adding Subtitles and Links to Media Advisories

    If the body text includes a subtitle, surround it in HTML <h3></h3> tags like this:

    <h3>This is the text of the subtitle</h3>
    When you do this you must also scroll down to below the Body field, click on "Input format" and select "Full HTML."

    If the summary text includes a subtitle, surround it instead in HTML <strong></strong> tags like this:

    <strong>This a subtitle in an article summary</strong>

    To add a link to a web page in the text, use HTML <a></a> tags like this:
    <a href="http://(put the rest of the URL to the link here)">This is the text that you click to go to the link</a>
    For example, to have the text "our parent organization" link to the Parent Organization home page, you would insert this:
    <a href="http://www.parentorganization.org">our parent organization</a>
    For another example, to have the text "John Doe" link to his bio page, insert this instead of just "John Doe":
    <a href="/person/john-doe">John Doe</a>
    Notice that you omit the http://www.russianembassy.org part if the page is local to this website.



Add a publication

    Note: Publications are stored at issuu.com and embedded on the website.
  1. In the menu, go to Home/For staff/Add content/Publication.
  2. In a separate browser tab (press Ctrl-T in Windows or Cmd-T on Mac), go to http://issuu.com/your_issuu_account_name (replacing your_issuu_account_name with the actual name), find and go to the issuu.com publication that you want to add.
  3. Select and copy (Ctrl-C or Cmd-C) the title of the publication.
  4. Switch back to the "Create Publication" tab in your browser, and paste (Ctrl-V or Cmd-V) the publication title into the Title field. Going back and forth between your website and the issuu.com site, copy and paste the information for the necessary fields as follows.
  5. Under "Publication type:" choose the category for this publication. To select more than one category, hold down the Ctrl key (or Cmd key on a Mac) while clicking.
  6. If you want to include the PDF file for the publication so it can be downloaded (this is not necessary), click the "Browse..." (or "Choose File") button under "File:", choose the file and click the Upload button.
  7. For "Issuu embed code:", first copy the embed code from Issuu by clicking on the < > symbol under the publication. A window will open up. Click once in the middle of the "Get the embed code" box to select the code and press Ctrl-C or Cmd-C to copy it. Click the X in the upper right corner to close the window. Switch back to the website's "Create Publication" tab and paste the code under "Issuu embed code:". Delete the last div section in the code by carefully following the example in the code below. In this example, delete the bolded red code segment starting after </object> and ending before the last </div>:
    <div><object classid="clsid:D27CDB6E-AE6D-11cf-96B8-444553540000" style="width:420px;height:272px" id="7be89d82-25db-0c87-016f-31f3d04db504" ><param name="movie" value="http://static.issuu.com/webembed/viewers/style1/v2/IssuuReader.swf?mode=mini&backgroundColor=%23222222&documentId=111201173100-5643099d60ef48d4b9c3724edd202b8e" /><param name="allowfullscreen" value="true"/><param name="menu" value="false"/><param name="wmode" value="transparent"/><embed src="http://static.issuu.com/webembed/viewers/style1/v2/IssuuReader.swf" type="application/x-shockwave-flash" allowfullscreen="true" menu="false" wmode="transparent" style="width:420px;height:272px" flashvars="mode=mini&backgroundColor=%23222222&documentId=111201173100-5643099d60ef48d4b9c3724edd202b8e" /></object><div style="width:420px;text-align:left;"><a href="http://issuu.com/your_issuu_account_name/docs/the_document_name?mode=window&backgroundColor=%23222222" target="_blank">Open publication</a> - Free <a href="http://issuu.com" target="_blank">publishing</a> - <a href="http://issuu.com/search?q=austerity" target="_blank">More austerity</a></div></div>
  8. Under "Description:", paste the description for the publication (if there is one) from under the publication on Issuu.com (You should click "More" to make sure you select the entire description).
  9. To add the date for the publication (important for sorting, etc.), scroll down the page, click the "Authoring information" tab, and, in the "Authored on:" field, enter the date from the Issuu publication (upper left, just under title). For example, if, in Issuu, the date appeared as December 5, 2011, enter:
    2011-12-05 12:00:00 (always use 12:00:00 for the time if the time is unknown).
  10. Click the Save button (nothing is saved until you do this).



Add a document

    Note: Documents are usually less formal .pdf files attached to an article or page. They are different than publications, which are more formal, broadly distributed and stored on issuu.com.
  1. In the menu, go to Home/For staff/Add content/Document.
  2. Under "Title:", type the title of the document.
  3. Under "File:", click the "Browse..." (or "Choose File") button, select the file and either double-click it or click the Choose button.
  4. Click the Upload button (you may have to wait a bit while the document is uploaded). A document icon with the name and size of the file should appear when the document is finished uploading.
  5. Under "Body:", type or paste the text of the document. Even though the text is contained in the .pdf file for the document, it is a good idea to paste it here as well so the contents will be indexed for use in the website's search function.
  6. If you want to change the post date for the document, scroll down the page, click the "Authoring information" tab, and, in the "Authored on" field, enter the date like YYYY-MM-DD 12:00:00. For example: 2011-12-05 12:00:00 (always use 12:00:00 for the time if the time is unknown).
  7. Click the Save button (nothing is saved until you do this).



Add an event

  1. In the menu, go to Home/For staff/Add content/Event.
  2. Under "From date:" click in the box. A small calendar will appear. Use it to select the event date. Click in the next box to the right and enter the starting time for the event. If you know the ending time for the event, enter it in the box immediately below (you do not need to reenter the date if it is the same).
  3. Under "Title:", type the title of the event.
  4. Under "Attendance restrictions:" (this field is optional) click in the box and choose an option such as "by invitation only."
  5. Under "Location:", type the location for the event as specifically as you want. For example:
    Newseum, 555 Pennsylvania Ave., NW, 7th Floor, Washington, DC 20001
    or:
    Newseum, Washington, DC
    or just:
    Washington, DC
  6. Under "Preview:", type or paste a description of the upcoming event.
  7. To customize the short version of the preview text to appear in the teaser, position the cursor before the first character of the text, click "Split summary at cursor" button, unselect "Show summary in full view" and type or paste the summary text in the new box.
  8. Under "Recap:", type a description of the event (if it has already occurred).
  9. Leave "General category:" alone unless this event is the upcoming annual conference and there is no article designated as the main article for the conference (see Annual Conference overview).
  10. Click the Save button (nothing is saved until you do this).



Add an event recap

    Note: It may seem redundant to enter an event recap if you also have an article recapping the event, but this is necessary to have the past events section display properly. Of course you can just copy and paste the article text there.
  1. To find the event, in the menu, go to Events/Past Events (it may still be under Upcoming Events if it is the same day as the event).
  2. Click on the title of the event to go to the page for that event.
  3. Under the event title, click Edit.
  4. Scroll down to the Recap field and type or paste the text.
  5. Click the Save button (nothing is saved until you do this).



Add a home page slideshow image

    Note: The home page slideshow images are 675 x 300 pixels, so make sure the image you are uploading is at least this size in both dimensions. The image will be scaled to this width automatically and you will be able to crop the image vertically after you upload it. Also, when uploading images there may be problems with Safari (if so, use a different browser such as Firefox).
  1. In the menu, go to Home/For staff/Add content/Home page slideshow image.
  2. Leave the title blank unless you have a specific title you want to give it (a blank title will automatically be filled in with the filename of the image).
  3. Under "Image:", click the "Browse..." (or "Choose File") button, select the file and either double-click it or click the Choose button.
  4. Click the Upload button (you may have to wait a bit while the photo is uploaded). A thumbnail of the image should appear.
  5. Under "Crop area:" a rectangle with dashed borders will appear over the image (you may have to wait a moment for this crop area to be rendered). When you move your pointer over the rectangle, your pointer icon will change. Click and drag the rectangle until it surrounds the portion of the image you want to show. You can also click and drag the little boxes at the corners and midpoints of the rectangle to zoom in or out. The image above will reflect your changes.
  6. Under "Link path:" enter the URL for the page you want to jump to if the slideshow image is clicked. For example, to link to the Publications page, you would enter:
    http://www.russianembassy.org/publications
    To link to an article called "New Developments" you would enter:
    http://www.russianembassy.org/article/new-developments
    Of course, you can also link to an external URL, for example:
    http://www.othersite.org/page-on-other-site
  7. For "Sort order:" enter a number indicating the order of this image in the slideshow (with 1 designating the first image). Images can be given the same sort order if there is no preference among them.
  8. Click the Save button (nothing is saved until you do this).



Change the order of a home page slideshow image

  1. In the menu, go to Home/For staff/List content and terms/Home page slideshow images.
  2. Click on the plus symbol in the left-most column of the image you want to reorder, and drag it to the position you want.
  3. Repeat for any other images you want to reorder.
  4. Click the "Save order" button at the bottom of the list (nothing is saved until you do this).



Remove a home page slideshow image

  1. In the menu, go to Home/For staff/List home page slideshow images.
  2. Click on the thumbnail of the image you want remove from the slideshow.
  3. Click the Edit tab.
  4. Scroll down the page, click on "Publishing options" and uncheck "Published".
  5. Click the Save button. The slideshow image will no longer appear in the home page slideshow.



Add a person (staff member or board member)

  1. In the menu, go to Home/For staff/Add content/Person.
  2. Under "Personnel type:", click the category indicating the person's relationship with your organization. To select more than one category, hold down the Ctrl key (or Cmd key on a Mac) while clicking.
  3. In the respective fields, enter First name, Middle name, Last name, Position title, Work phone, and Email. Use the same format for phone numbers as the person records already entered.
  4. Leave the title blank unless you have a specific title you want to give it (a blank title will automatically be filled in with the filename of the photo).
  5. Under "Photo:", click the "Browse..." (or "Choose File") button, select the personnel photo file and either double-click it or click the Choose button.
  6. Click the Upload button (you may have to wait a bit while the photo is uploaded). A thumbnail of the photo should appear.
  7. Under "Bio:", type or paste biographical information for the person.
  8. Click the Save button (nothing is saved until you do this).



Remove a person (staff member or board member)

    Note: Person items are not permanently deleted by this process, only set to "unpublished."
  1. To find the person you want to remove, in the menu, go to About/Staff or About/Board and click on the name or photo of the person you want to remove.
  2. Click on Edit.
  3. Scroll down the page, click on "Publishing options" and uncheck "Published".
  4. Click the Save button. The person item will no longer be visible to visitors to the website.



Add a subtitle to an article, page, etc.

  1. Find the article you want to edit and click Edit.
  2. Surround the subtitle in HTML <h3></h3> tags like this:
    <h3>This is the text of the subtitle</h3>
  3. Important: When you do this you must also scroll down to just below the Body field, click on "Input format" and select "Full HTML."
  4. Click the Save button.



Add a link to a web page within the text for an article, page, etc.

  1. Find the article you want to edit and click Edit.
  2. Surround the text you want to trigger the link with HTML <a></a> tags like this:
    <a href="http://(put the rest of the URL to the link here)">This is the text that you click to go to the link</a>
    For example, to have the text "our parent organization" link to the Parent Organization home page, you would insert this:
    <a href="http://www.parentorganization.org">our parent organization</a>
    For another example, to have the text "John Doe" link to his bio page, insert this instead of just "John Doe":
    <a href="/person/john-doe">John Doe</a>
    Notice that you omit the http://www.russianembassy.org part if the page is local to this website.
  3. Click the Save button.



Remove an article or media advisory from the home page

  1. Go to the article or media advisory by clicking on its title from the home page.
  2. Click the Edit tab under the title.
  3. Scroll down and click "Publishing options".
  4. Uncheck "Promoted to front page".
  5. Click the Save button.



Remove a content item from the website

    Note: Content items are not permanently deleted by this process, only set to "unpublished."
  1. Go to the content item and click Edit.
  2. Scroll down the page, click on "Publishing options" and uncheck "Published".
  3. Click the Save button. The content item will no longer be visible to visitors to the website.



Add a photo gallery

  1. In the menu, go to Home/For staff/Photo gallery actions/Add a photo gallery.
  2. Click the "Add term" tab.
  3. Under "Term name:", enter the name of the photo gallery in English.
  4. Under "Language:", click the box and choose English from the drop-down.
  5. Click the Save button.
  6. Repeat steps 2-5, but enter the photo gallery name in Russian and choose Russian for the language.
  7. Click the "Translation" tab.
  8. Below the translation table, click "Create new translation".
  9. In the corresponding drop-downs, choose the English and Russian names for the new photo gallery.
  10. Click the Save button.
  11. Add a new photo (see steps above for "Add a photo") that will be the representative photo for the photo gallery (if has not already been added -- otherwise edit it by finding it in the list at Home/For staff/List content and terms/Photos and clicking the Edit link).
  12. For "Photo gallery:", choose the new photo gallery.
  13. For "Sort order:" choose 1. Note: new photos default to Sort order = 2. To designate a photo as the representative photo for a photo gallery, change to Sort order = 1. Therefore, choose a representative photo that is unique to that photo gallery (otherwise it will also be set as the representative photo for other photo galleries it is in).
  14. Click the Save button. The new photo gallery should now appear in Photo Galleries.
  15. Add photos for the new gallery by adding the photos in the usual way, but under "Photo galleries:" select the new gallery. You can also add existing photos to the gallery by setting this value. To select more than one photo gallery, hold down the Ctrl key (or Cmd key on a Mac) while clicking. If you want to change the order of photos in a gallery, edit their Sort order values (1 designating the first photo, 2 the second and so on). To bulk upload many photos to add to a photo gallery, follow the steps below for:
    • Upload multiple photos at once (bulk upload photos)
    • Add selected photos to selected photo galleries



Upload multiple photos at once (bulk upload photos)

  1. In the menu, go to Home/For staff/Photo gallery actions/Bulk upload photos.
  2. Either drag the desired photos to the middle of the grey box or click the "Add files" button below the grey box to go to a dialog window to select the photos, clicking the "Choose" button in the lower right when you are done.
  3. When all the desired photos are listed in the "Upload files" page, click the "Start upload" button to begin the upload.
  4. If you want to add these recently added photos to a photo gallery or photo galleries, follow the steps below under "Add selected photos to selected photo galleries".



Add selected photos to selected photo galleries

  1. In the menu, go to Home/For staff/Photo gallery actions/Add photos to photo galleries.
  2. Under "Include photos posted between:" enter a range (as an offset from the current date and time) that will include all desired photos. The default setting is between -1 month and now, so, for example, to include all photos added within the last two hours, change -1 month to -2 hours. Important: Make sure to click the "Apply" button if you change the range.
  3. Under "Action to take:" leave as-is (as "Add the selected terms").
  4. Under "Vocabularies" and "Photo Galleries:" select the gallery you want to add photos to. To select more than one photo gallery, hold down the Ctrl key (or Cmd key on a Mac) while clicking.
  5. If there are only a few photos you want to add to the selected gallery or galleries, click the boxes in the left column of the table in the rows with the desired photos. To add all the photos on the current page to the selected gallery or galleries, click the drop-down at the top of the left column and change "Select…" to "All (this page)". To add all the photos that meet the date/time range criteria entered above to the selected gallery or galleries, click the drop-down at the top of the left column and change "Select…" to "All (all pages)". The photos are listed in reverse date order (most recently uploaded first).
  6. Click the "Modify node taxonomy terms" button.
  7. Click the "Confirm" button if you are sure this is what you want to do.
  8. Important: To see the photo gallery, you must have one photo set to Sort order = 1 (the default Sort order is 2), which designates it as the representative photo for the photo gallery. To do this, find the photo you want to use by clicking Home/For staff/List content and terms/Photos, and click the edit link in the last column for that row. Then set the Sort order field to 2, and save the photo.
  9. You should now be able to to view the photo gallery by clicking the Photo Galleries block on the home page or going to Embassy/Photo Galleries in the menu.



Manually add a photo or video to an article by pasting code

  1. If it has not been added yet, add the Photo following the steps under "Add a photo" copying the name of the photo into your buffer so you can paste it later.
  2. If there is already an image or video linked to the article, remove it following the instructions under "Remove a photo or video from an article."
  3. Go to the article you want to add the photo to and click the Edit tab.
  4. Paste the following code as the first line of the article (position your cursor at the top left and hit the Return key to get a new line to do it on) making sure to replace your_image_file_name.jpg with the actual name of the image file you added, replace 340px with the desired width of the photo, replace "photo_frame_right" with "photo_frame_left" you want the photo on the left side of the page (or "photo_no_frame_right" if you don't want a frame around the photo), and replace put caption text here with the desired photo caption, if any:
    <div id="photo_frame_right" style="width: 340px;"><img src="/sites/default/files/photos/your_image_file_name.jpg" width="100%" /><div id="photo_caption">put caption text here</div></div>

    (In case you want to tamper with the details, id="photo_frame_right" is the equivalent of style="float: right; margin: 0px 0px 5px 10px; padding: 5px 5px 0px 5px; border: 1px solid #bbbbbb;")
  5. Important: Make sure "Input format" under the body field is set to "Full HTML."
  6. Click the Save button (nothing is saved until you do this).